Lake Havasu High School Athletic Boosters GO KNIGHTS!
LHHS Athletic Booster Club Board Meeting Minutes October 12, 2015 Cathy Bagby called meeting to order at 5:30pm. IN ATTENDANCE: Cathy Bagby, Teri Romer, Aimee Stires, Pauline White4side, Shay Pellerin, Debbie Huffman, Tiffany Lopuszynski TREASURERS REPORT: Bank balance - $67,688.74 Clubs - $40,435.26 Booster -$27,253.48 Snack bar to date gross; $10,786.00 Annual filing for corporation was filed October 8, 2015 TEAM REQUESTS: OLD BUSINESS: Deuces Car Show – Shay volunteered to work Chili Cook-off thank you letters; LeeAnn typed them up and are done and ready to drop off. Will contact Bryan Bagshaw who offered to drop them off. NEW BUSINESS: Soccer game snack bar - Spirit line, wrestling, and soccer parents will man snack bar for soccer games. Pauline Whiteside volunteered to co-ordinate snack-bar for games. Proposed purchase of cotton candy machine for use at snack bar. Approx. $200. High profit margin. Will put to vote soon. Flag Routes – next is Veteran’s Day, November 11th. Want to increase routes but continued difficulty getting volunteers to man routes. Consider offering $400 for 4 routes for kids needing sports participation fee. LHHS Athletic Booster Club has been chosen as one of 2 non-profits benefiting from the Beerfest on November 7th. NEXT MEETING: November 9, 2015 The meeting was adjourned at 6:36 Teri Romer/Sherry Buckman, co-secretary’s
LHHS Athletic Booster Club Board Meeting Minutes September 14, 2015 Meeting was called to order by Tracy Culwell at 5:35pm. August minutes approved, Teri Romer, 2nd Tiffany Lopuszynski IN ATTENDANCE: Teri Romer, Tracy Culwell, Leeann Miracle, Pauline Whiteside, Roger Burger, Aimee Stires, Tiffany Lopuszynski, Sherry Buckman, Bryan Bagshaw, Andrea Head TREASURERS REPORT: Bank balance - $75,358.44 Clubs - $48,829.86 Booster - $26,528.58 Gold cards have made $3,874.10 Snack bar – no total yet Mesquite carwash monthly event- $200.00 TEAM REQUESTS: Phone vote: Swim – swimsuits for team/ we will pay ½ and team will raise 1/2 OLD BUSINESS: Continue to encourage people to sign up for Smiths community rewards program on line - % of all purchases go to LHHS booster club. No cost to participant. NEW BUSINESS: Roger Burger – spirit line had 2 returning members. Working on adding a couple more JV games for volleyball, possibly with Telesis. Sports posters almost ready to begin selling. Looking to get businesses to purchase one of 3 advertising packages; Bryan Bagshaw to help with selling to prospective businesses. PAGE poster only with all 3 season schedules - $500.00 SQUIRE poster and website advertising for all 3 sports season schedules - $1,000.00 KNIGHT all advertising – banner, posters, website & gym signs - $1,500.00 SWORD website advertising only - $750.00 SHIELD 1 season poster (businesses choice) - $200.00 Art Club is be producing the poster with a small percentage of sales to go back to support their club. Camgirl photography to be providing pictures. Need volunteers to help stock football snack bar tomorrow, 9/15/15 at 4:15 LeAnn Miracle volunteered. Football snack bar workers – 30% of football players returned volunteer forms, 100% of volleyball players returned forms. Only opening 1 window of snack bar for Freshman and JV games – not enough volunteers to staff both windows. Cathy wants to meet with athletic coordinators for fall sports to begin planning. Deuces Car Show is March 5, 2015 at Rotary Park– 100% of profits to benefit booster club. Need volunteers to chair this event. Will need to make contact with event coordinator. Need to deliver “thank you” cards/donation letters to several businesses from Chili Cook-off. They will need letters for taxes and will be reminder of their participation in hopes they will donate at next event. Bryan Bagshaw volunteered to deliver them. Snack Bar: Ceiling fan in snack bar needs to be hung. Contact COKE to repair/replace broken refrigerator. NEXT MEETING: October 12, 2015 The meeting was adjourned at 6:10 Sherry Buckman/Teri Romer, co-secretary’s
LHHS Athletic Booster Club Board Meeting Minutes February 9, 2015 Meeting was called to order by Cathy Bagby at 5:00pm. January meeting minutes motion to approve by Tiffany Lopuszynski/2nd Cathy Bagby IN ATTENDANCE: Cathy Bagby, Tiffany Lopusyznsky, Sherry Buckman, Teri Romer, Tracy Culwell Previous to presentation booster club held a short meeting to get treasurers report and team requests: TREASURERS REPORT: Bank balance - $44,287.97 + Club - $20,839.60 Booster $23,448.37 TEAM REQUESTS: Tennis - $1,400 for uniforms They have raised $500, asking us to cover balance of $900 Approved Adjourned at 5:25pm 5:30pm - This meeting was not a general board meeting but a presentation to all interested parents to collaborate on fundraising for 2015/2016 year in hopes of decreasing proposed increase in sports fees. IN ATTENDANCE: Over 100 people signed in for the booster presentation. List available in hard copy of booster minutes. After power point presentation by Cathy Bagby everyone was asked to make groups on different fundraising ideas they were interested in heading or participating in. TAX CREDIT – headed by Lisa Senica FLAG ROUTES – Sherry Buckman ADVERTISING – John Schneider FUNDRAISING – Mr. Krueger SNACK BARS/CHILI COOK-OFF – Cathy Bagby Suggestions for sports banners - Trent Tibbetts – update form to state minimum donation of $250 new/$150 renewal (the current amount for football banners) instead of set amount so businesses may be willing to donate more. Suggestion for posting booster meeting agenda on booster Facebook page a few days prior to meeting so people know what topics are being discussed and can bring ideas. Dave Williams stated need for actual #s on what amount has to be raised by what date to be able to keep athletic fees at $400 per child instead of the proposed increase to $800 per child. Without an actual # to set goals to we are blindly fundraising. He will talk with Roger Burger to get some actual #s. NEXT MEETING: March 9, 2015 @ 5:30 room K111 Sherry Buckman/Teri Romer, co-secretarys
LHHS Athletic Booster Club Board Meeting Minutes January 12, 2015 Meeting was called to order by Cathy Bagby at 5:35pm. IN ATTENDANCE: Cathy Bagby, Dan Doyle, Teri Romer, Tiffany Lopuszynski, Tracy Culwell, Chris Beyers TREASURERS REPORT: Bank balance - $44,581.87 + Flag route deposit approx. $1,700.00 TEAM REQUESTS: none OLD BUSINESS: Buses by the Bridge – Saturday January 17 – per Tracy all good to go. Chili Cook-off April 11 & 12. Going to do raffle – need approx. 10 items to raffle Saturday - ICCF sanctioned. Sunday - clubs/sports teams/police/fireman Need teams to cook for each sport: Football – Dan Doyle Volleyball – Baseball – Dana DaFoe & Tuke Softball – Tennis – Cross Country/Golf – Girls basketball – Boys basketball – Wrestling – Chris Beyers Next flag route – Presidents Day, February 16th – 2 routes left that need volunteers to run Track snackbar – Cathy Bagby will work them NEW BUSINESS: Need help for wrestling snack bar on January 21st. Thunderbolt girls basketball tournament – Jr high booster wanted to work it for fundraising – never got back to Cathy on if they were able to work it – LHHS booster will work the snack bar. NEXT MEETING: December meeting minutes motion to approve by Tiffany Lopuszynski/2nd Cathy Bagby February 9, 2015 @ 5:30 room K111 The meeting was adjourned at 6:10 Teri Romer, co-secretary
LHHS Athletic Booster Club Board Meeting Minutes October 13, 2014 Meeting was called to order by Cathy Bagby at 5:33pm. IN ATTENDANCE: Cathy Bagby, Tracy Culwell, Bryan Bagshaw, Chris Beyers, Dan Doyle, Allene and Dennis Macklin, Sherry Buckman, Teri Romer, Tiffany Lopuszynski, Jolene DaFoe TREASURERS REPORT: Bank balance - $49,113.00 Club money = $29,771.00 Made $1,800.00 with new reserved football seating @$75 per seat Snack Bar profits approx. 50% TEAM REQUESTS: APPROVED BY PHONE Swim – $400.00 for breast cancer awareness t-shirts to wear in October Spirit Line - $1,200 – ½ entry fee for competition Cross Country – warm-ups – requesting $3,000 for 36 warm-ups (18 girls-18 boys). Currently 20 on team but coach wants more anticipating more next year. DENIED - take request back to coach and see if she want to change to purchase only enough for current number of members. Girls basketball – coach Eppler requesting $1,000 for team shirts (see attached request) APPROVED Golf – coach Washington requesting $1,396.00 to reimburse for t-shirts purchased for recent fundraising golf tournament. Profit on tournament was $2,000. DENIED OLD BUSINESS: KNIGHT-UP –GAME DAY school approved t-shirts; ordered by football coach – ordered second batch when first one sold quickly and split profit 50/50 with football, unfortunately now we have a lot left over. If we are to approve in the future shirts should portray all athletics; Game Day is not for swim (meet), cross-country/track (meet), wrestling (match), golf (tournament), tennis (match). Chili Cook-off is November 1, 2014 at Windsor Beach in conjunction with the Sand/Water/Rv Expo. Allene and Dennis Macklin spoke on need for more cooks. Thunderbolt football wants snack bar open for their games. Thunderbolt educational tour group will run all snack-bars for their games. NEW BUSINESS: Cathy Bagby requests that we take the booster information page out of the required athletic participation paperwork. She has not used the information and it is too much to keep track of. Originally was to be used to gather parent names/emails to use for getting volunteers for snack-bars and events. Basketball is looking into lanyards with winter sports schedule on them to sell for fundraising. Discussed possible fundraiser of boys volleyball on a Friday night with snack bar open. Bryan Bagshaw brought up having quarterly sports banquets; fall/winter/spring. All sports would be given their team awards at the banquet – we could offer deserts and have silent auction prizes to use as fundraiser. NEXT MEETING: September meeting minutes approved by Tracy Culwell/Sherry Buckman November 10, 2014 @ 5:30 room K111 The meeting was adjourned at 6:50 Sherry Buckman/Teri Romer, co-secretary
LHHS Athletic Booster Club Board Meeting Minutes September 8, 2014 Meeting was called to order by Cathy Bagby at 5:30pm. IN ATTENDANCE: Mark Koning, Don Schrecemgost, Sherry Buckman, Tracy Culwell, Allene Macklin, Dennis Macklin, Roger Burger, Teri Romer, Cathy Bagby, Tiffany Lopuszynski, Dee Pfleger, chris Beyers, Lisa Doyle, Audrey Mann, Kirsten Walker, Kim Milacki TREASURERS REPORT: Bank balance - $53,726.28 Earmarked for clubs $33,718.20 Snack bar made $7,009.10 Volleyball made $1,032.54 Reserved seating made $1,800.00 Ice machine donation collected by Roger $500.00 #Knightup tshirts - $1,120.00=$560 to football/$560 to booster TEAM REQUESTS: Golf – $2080.00 -16 golf bags that will NOT be personalized so they turn them in each year and are reused next year. Anyone who wants a personalized bag will purchase it through team order but will pay for it themselves. APPROVED by text vote 8/29/14 OLD BUSINESS: Roger has another $500 donation to ice machine bringing his total to $4,300.00. More GAME DAY/#KNIGHTUP t-shirt ordered in all sizes. Big demand for these as they work for all sports. Don Schrecengost will sell them at a table at entrance to games. NEW BUSINESS: Chili Cook-off is November 1, 2014 at Windsor Beach in conjunction with the Sand/Water/Rv Expo. Allene and Dennis McAtlin need Health Dept. paperwork filled out and turned in. Kim Milacki will handle this. Flyers for cooks and donations left for us to distribute locally. Need approx.. 20 cooks and raffle items. Kim and Teri will work the event along with NHS volunteers. Teri will contact Ms. Sautner to arrange for volunteers. Dennis and Allene will contract for table/chairs/fencing for cook area through local company for approx.. $90. Dee Pfleger discussed upcoming bond. Athletics are a big part of where the bond money will go; football fields/baseball & softball fields/new snack bar up to health dept code so trailer isn’t necessary, new bathrooms for football and baseball fields (baseball/softball currently use port a potties). Need to be informed about bond and spread the word at snack bar and any other events so accurate information is out there. Thunderbolt football wants snack bar open for their games. Lots of attendance at these games. We do not have the manpower currently to work these games. If Thunderbolt wants to provide the volunteers to run it booster will split profit with them. Total made at game - ½ to repay for product - ¼ to Thunderbolt ¼ to booster. Next game September 26th. Thunderbold educational tour group will run this game. New fundraiser for next year – lanyards with roster on one side and game schedule on other side. Mark Koning working on this. Could possibly do for all sports? Tailgate for last home football game. Grill hamburgers or look to have pulled pork sandwiches available? Cathy will work on this Last game is October 17, senior night. Discussed having separate table just for drinks for Homecoming and Senior night football games. This will allow for shorter lines for food and faster service. Cheerleading wants to host cheerleading competition at gym. They will work on finding weekend to hold it with Roger. NEXT MEETING: October 13, 2014 @ 5:30 room K111 The meeting was adjourned at 6:40 Sherry Buckman/Teri Romer, co-secretary
IN ATTENDANCE: Guilia Dickinson, Brenda Troyer, Kim Milacki, Mike Vedder, Chris Beyers, Sarah King, Cathy Bagby, Angie Carpentieri, Tiffany Lopusyznski, Tracy Culwell, Sherry Buckman, Teri Romer TREASURERS REPORT: Bank Balance - $26,369.87 TEAM REQUESTS: Cross country - new uniforms and warm-ups. APPROVED uniforms. Team will raise money for warm-ups/not used much due to our hot weather Swim - swimsuits for team required new every year. Cost is $44 per swimmer, requesting $22 per swimmer and parents pay for other 1/2. APPROVED OLD BUSINESS; Troyer Urgent care offered sports physical through August with all proceeds going back to booster club general fund. Should have $$ at next meeting. Ice machine approved last month was purchased and is currently in use. Roger gave booster $3,800 to deposit toward total $5,000 costs. Another $1,000 pledged. Football banners; 10 paid banners, 7 more committed and checks in mail, 5 free banners for a total of 22 to date. Football snackbar order put into Smiths who is letting us purchase products at their cost saving us trip to Bullhead to go to Sams Club. Football scrimmage on August 15th will be open for waters and gatorades only. Tiffany, Sherry, Tracy and Teri will be there to work it. Fireworks at football games - revisited having fireworks. Cathy will look into pricing for just having them at Homecoming game on Sept 26. Tracy will check on permitting needed to have fireworks. Will continue plan for Roger to have sound machine to use for touchdowns at all other games. Reserved seating at football games - Roger had not heard from Dan Doyle or Dave Williams re: organizing this. Chris Beyers will contact them and see if they still want to head this up. Flag routes - $2,500 for routes from March - July. Will make approx. $8,000 per year for the booster club. Next route is Veterans Day Nov. 11th. Mike will continue to store flags, make up MapQuest routes and work with Kiwanis but will not do routes. It is up to the teams to make sure their routes are covered. Knights Cards: Mike will continue to donate the cards for the fundraiser. 10% of all monies designated to go back to booster club with teams participating/selling the tickets keeping the rest. Fall cards are done and teams are currently selling. Up to the coaches to get the businesses to offer the deals they put on the cards. Winter clubs need to have ads by Sept. 1 to have the cards ready by their season. Roger has new athletic website up and running. www.lakehavasuathletics.org Will have game schedules, highlights, fans shop for clothing, booster meeting minutes, announcements etc. NEW BUSINESS; When booster trailer was moved back to the football snack bar area one of the tires was flat. Cathy's father had it fixed but noticed that there is a problem with possibly the bearings or something. Tracy Culwell (Joes Auto & RV) will have it looked at and taken care of before football season ends so the trailer can be used at off school; events. NEXT MEETING: September 8, 2014
Meeting called to order by Cathy Bagby 5:30 In attendance: Cathy Bagby, patrick Johnson, Michael Johnson, Robyn Johnson, Jolene Dafoe, Teri Romer, Dave Williams, Shannon Williams, Dan Doyle, Brenda Troyer, Mark Koning, Kim Milacki, Coach Mike Washington, Coach Karl Thompson. Athletic Director Roger Burger. Treasurers report was guven Team REQUESTS: ICE MACHINE CHALLENGE. Current machine is broken. Roger is going to businesses to get donations, and will reimburse at least half if not full price to booster club with donations that come in. Scottsman Ice Machine new. Approx $5000.00 VOTE: YES OLD BUSINESS: New Business: PREFERRED seating at football games. Paint a seciton of bleachers belowannouncer box and number. Sell the season seats for $75 per seat. Will include athletic season pass to games. VOTED: YES Roundeye fireworks at gams- RENEW ? for 2014 season. VOTE NO. Roger has a sound making device that they will use over speaker system for touchdowns as talked about by Karl Thompson. Football snackbar clean schedule for Saturday AUG 2 at 6:30 am Sam Club membership due - also transfer card t onew board members name Roger is in the process of having a school website created for LHHS ATHLETIC TEAMS game results/schedules/store to purchase team merchandise and spirit merchandise/game video highlights/announcements. Will be able to email parents immediately ofr notifications. He is getting advertising to eventually pay for site services. Site is www.aiaonline.org. Next Meeting 5:30 in room K111 on AUGUST 11the. Meeting was adjourned at 6:40 pm Teri Romer, CO-SECRETARY Roger BURGER, entered meeting notes to website.